PSA Software for Multi-Project Management

Troi supports organizations that run multiple projects in parallel and need clarity across planning, resources, budgets, and progress. With Troi, teams coordinate workflows and decisions in one shared system, so every project remains manageable, traceable, and aligned with strategic goals.

80% Budget clarity at a glance
60% less manual work
40% more planning accuracy

Get in Contact

Project timeline task board in Troi showing weekly resource planning with phases, assigned team members, scheduled work blocks, and a workload widget visualizing capacity across multiple calendar weeks.

For Companies Managing Several Projects at the Same Time

When multiple projects run simultaneously, planning and coordination become critical. Different teams, changing priorities, budget limits, and shared resources must be aligned in real time.

Troi provides a unified platform where all project data comes together, avoiding fragmented tools and information silos. From first planning steps to delivery and controlling, Troi ensures transparency and stable workflows across the entire project portfolio.

Troi workload forecast dashboard showing team utilization across multiple days. The view highlights Team Digital and Development with color coded capacity bars and an overall forecast of 78 percent.

From complexity to clarity

Let’s Talk About Your Goals

Every business works differently and that’s exactly why Troi adapts to you. Tell us about your needs and we’ll show how PSA can support your projects, resources and finances.

Get in Contact

Create your Free Demo

Two business professionals sitting in a modern office lounge having a relaxed project discussion

Why Troi is Ideal for Multi-Project Environments

Troi connects project planning, task management, time tracking, resource coordination, and reporting. Teams work with a shared data foundation, reducing manual coordination and increasing clarity.

Plan and prioritize multiple projects centrally
Organize tasks, responsibilities, and dependencies
Coordinate workloads and avoid overload situations
Compare planned vs. actual costs across projects
Maintain transparency for leadership and stakeholders

Troi PSA project calculation view showing service items like planning, consulting, design and concept, meetings, workshops, and junior art director hours with timeline based resource assignment

Who Troi is Designed for in Multi-Project Environments

Troi supports organizations that manage several projects in parallel or coordinate different clients, departments, or teams within the same structure.

Agencies and consulting firms working on multiple client projects at the same time
Research and development organizations with ongoing project cycles
Companies with several business units or locations
Project-based departments in industry and professional services
Associations, foundations, and grant-funded institutions with mandate structures
Technology and engineering offices managing multiple project streams

Person pointing at a project management and time tracking dashboard on a laptop during a team meeting

Stay Ahead with Troi Updates

Be the first to hear about new features, product improvements and upcoming webinars. Our newsletter keeps you informed about everything that helps you work smarter with your PSA platform.

Typical Use Cases in Multi-Project Organizations

Managing several projects at the same time requires clarity in planning, responsibilities, and capacity. Troi provides a shared foundation, so teams understand what needs to be done, when it needs to be done, and who is available to do it. This helps maintain realistic schedules, transparent priorities, and stable day-to-day workflows.

Central Project and Portfolio Planning

Manage multiple projects across teams, locations, or business units. Keep timelines, priorities, and goals aligned.

Capacity and Resource Planning Across All Projects

Coordinate workloads and availability. Troi highlights bottlenecks early and supports realistic assignments.

Budget Transparency and Cost Control

Monitor planned and actual costs across the entire portfolio. Make well-founded decisions with real-time insights.

Task Coordination and Team Collaboration

Organize responsibilities and workflows clearly. Everyone always knows what needs to be done and by whom.

Time Tracking Integrated into Project Workflows

Record work where it happens: Directly in tasks and project phases.
Time flows automatically into controlling and reports.

Reporting and Decision Support

Evaluate project performance, profitability, and resource usage in a transparent and structured form.

How Troi Supports Scalable Multi-Project Work

Organize

Shared system for all projects and resources
Clear roles and responsibilities
Consistent data basis across teams
Visible progress and timelines

Optimize

Reduced administrative effort thanks to integrated workflows
Faster decisions with real-time insights
Fewer tool changes, no duplicated data
Shorter coordination cycles

Scale

Scalable structures for growing project portfolios
Transparent planning across teams and locations
Reliable cost and capacity forecasts
Stable foundation for strategic development

Troi PSA for Multi-Project Management – FAQs

Is Troi suitable for teams managing many parallel projects?

Yes. Troi is designed for organizations with multiple active projects and shared resource pools.

Can Troi support different project models (fixed price, retainer, time-based)?

Yes. Troi maps various pricing and project structures flexibly.

How does Troi support capacity planning?

Workloads and availability are displayed across all projects, helping teams distribute work realistically.

Can external partners be integrated into project processes?

Yes. Roles and permissions can be assigned to freelancers and external contributors.

Does Troi provide reporting for management or stakeholders?

Yes. Dashboards and reports can be customized and exported for different audiences.

Our Features for Complete Project Control

The Troi PSA platform connects all key functions you need for smooth project management, from time tracking and task planning to controlling and reporting. Each module builds on the same data foundation, ensuring that every figure, approval, and report reflects your real project performance.

Resource Planning

Troi team resource view showing available time of 85 hours and workload percentages for digital team members

Go To Resource Planning

Time Tracking

Go To Time Tracking

Task Management

Project timeline showing task bars for concept work, landing page design and user testing with allocated hours across calendar weeks

Go To Task Management

Reporting & Controlling

Weekly time tracking chart showing daily working hours and project time with a tooltip displaying 8 hours working time and 4 hours project time

Go To Reporting & Controlling

Digital Document Capture

Invoice approval panel showing invoice numbers, totals, and a Send for Approval action with selected approver.

Go To Digital Document Capture

Budgeting & Estimation

Service list with quantities and an AI estimate tooltip adding two point five hours to planned effort

Go To Budgeting & Estimation

Trusted by Leading Consultancies, Agencies and Creative Businesses

“What’s great is that we were able to fully tailor Troi to our specific needs. With Troi, we’ve developed and established standards that support us in our daily work — allowing us to focus entirely on what really matters: our core business.”

Stefan Mauerer, Martin et Karczinski

“In our business, smooth coordination is key. Troi has helped us digitalize and optimize our workflows, ensuring seamless project management — from the initial project brief to the final delivery of our productions.”

Ralf Vockel, Vogelsänger Studios

“With Troi, we were not only able to redefine our project controlling to capture key metrics more efficiently — we also significantly increased the speed at which projects are processed through a standardized project and approval workflow.”

Rainer Chabrie, BBDO

Go To Our Case Studies