PSA Software for Project Management

Deliver projects on time, on budget, and with full transparency across all resources. Troi provides Project Managers with the tools they need to plan complex mandates, manage team capacities, and keep a constant eye on financial performance. Moving you from data administration to proactive project steering.

  • 80% Budget clarity at a glance
  • 60% less manual work
  • 40% more planning accuracy
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Project timeline task board in Troi showing weekly resource planning with phases, assigned team members, scheduled work blocks, and a workload widget visualizing capacity across multiple calendar weeks.

For Reliable Project Planning and Budget Control

Successful project execution requires constant coordination of resources, monitoring of budget consumption, and clear alignment with deadlines. When data is fragmented or outdated, Project Managers lose control over profitability and delivery confidence.

Troi brings planning, capacity management, budget monitoring, and reporting together in one system. This ensures that every project is manageable, traceable, and successfully delivered within financial and time constraints.

AI driven task effort prediction and project scheduling in Troi PSA showing calculated hours per service item and automatic allocation of project tasks across the timeline for accurate planning, workload control, and profitable project execution

From complexity to clarity

Let’s Talk About Your Goals

Every business works differently and that’s exactly why Troi adapts to you. Tell us about your needs and we’ll show how PSA can support your projects, resources and finances.

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Why Troi is Ideal for Project Managers

Troi combines project planning, time tracking, resource capacity, and financial control into one shared, real-time data foundation. This creates reliable clarity for Project Managers, moving them from data administration to proactive project steering.

  • Compare planned versus actual costs continuously to safeguard profitability
  • Plan tasks, dependencies, and milestones using visual scheduling tools
  • Gain instant visibility into team workloads and capacity across all projects
  • Standardize reporting for transparent communication with stakeholders and clients
  • Automate key workflows like approvals, invoicing, and time sheet submission
Troi workload forecast dashboard showing team utilization across multiple days. The view highlights Team Digital and Development with color coded capacity bars and an overall forecast of 78 percent.
Agile project planning workshop with sticky notes on a whiteboard, illustrating sprint planning, task prioritisation, and collaborative workflow management for Troi PSA and AI driven project control

Key Areas of Project Manager Focus

Troi combines planning logic and commercial management on one central platform. Whether managing internal teams, external partners, or complex mandates, your projects and finances remain transparent and efficient at all times.

  • Managing internal service teams (IT, Marketing, R&D)
  • Coordinating external contractors and service providers
  • Overseeing cross-functional project portfolios
  • Handling client-specific mandates (Consulting, Agency)
  • Controlling complex fixed-price projects
  • Managing projects with highly variable resource needs
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Be the first to hear about new features, product improvements and upcoming webinars. Our newsletter keeps you informed about everything that helps you work smarter with your PSA platform.

Typical Use Cases in Project Management

Effective project management demands reliable planning, continuous resource balancing, and clear financial oversight. Troi provides the structured foundation needed to deliver projects consistently, on budget, and with full transparency.

Central Project Scheduling

Plan tasks, milestones, and dependencies with visual tools. Maintain a single, dynamic schedule for every active project and mandate.

Real-Time Budget Control

Monitor planned versus actual costs, budgets, and margins continuously. Intervene immediately to prevent financial overruns.

Time Tracking for Costing

Ensure time and effort are recorded accurately against tasks and budgets. Data flows automatically into controlling and client invoicing.

Mandate and Scope Documentation

Store agreements, change requests, and scope definitions directly in context. Keep project governance traceable and audit-ready.

Cross-Project Resource View

Gain instant visibility into capacity and workloads across all teams. Assign tasks realistically to manage project timelines and avoid bottlenecks.

Stakeholder Reporting Automation

Generate accurate and standardized status reports rapidly. Ensure transparent communication with clients and internal leadership throughout all project phases.

How Troi Supports Reliable Project Management Success

Organize

  • Shared system for all projects, budgets, and core documentation

  • Clear assignment of roles, responsibilities, and decision rights for every mandate

  • Consistent data foundation that aligns planning, execution, and controlling teams

  • Transparent planning and progress tracking for all active project phases

Optimize

  • Reduced administrative effort by connecting planning, time tracking, and controlling workflows

  • Faster decisions due to real-time budget and progress reports

  • Fewer media breaks and data fragmentation by linking documentation to projects

  • Measurably shorter coordination and approval cycles within the project team

Scale

  • Scalable structures for managing a growing portfolio of complex, multi-phase projects
  • Reliable capacity and resource forecasting across multiple teams and locations
  • Stable cost transparency to support strategic project acquisition and pricing decisions
  • Informed basis for process standardization and long-term quality improvement

Troi PSA for Project Management – FAQs

Troi provides real-time “planned vs. actual” comparisons, allowing you to see exactly when a project is hitting its budget limits before it becomes a problem.

Yes, Troi allows you to integrate external partners into your resource planning and track their costs and timelines alongside your internal team.

Yes, Troi includes interactive Gantt charts and visual scheduling tools to manage tasks, milestones, and dependencies.

The cross-project resource view aggregates all assignments, showing you the real-time utilization of your team across the entire portfolio.

Absolutely. Troi allows you to generate standardized reports based on real-time project data, which can be shared directly with stakeholders.

Our Features for Complete Project Control

The Troi PSA platform connects all key functions you need for smooth project management, from time tracking and task planning to controlling and reporting. Each module builds on the same data foundation, ensuring that every figure, approval, and report reflects your real project performance.

Resource Planning

Troi team resource view showing available time of 85 hours and workload percentages for digital team members

Time Tracking

Time tracking widget showing working time on April 6 with 5.50 hours logged and 2.50 hours assigned to project work

Task Management

Project timeline showing task bars for concept work, landing page design and user testing with allocated hours across calendar weeks

Reporting & Controlling

Weekly time tracking chart showing daily working hours and project time with a tooltip displaying 8 hours working time and 4 hours project time

Digital Document Capture

Invoice approval panel showing invoice numbers, totals, and a Send for Approval action with selected approver.

Budgeting & Estimation

Service list with quantities and an AI estimate tooltip adding two point five hours to planned effort

Trusted by Leading Consultancies, Agencies and Creative Businesses

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Portrait of Stefan Mauerer, Troi customer

“What’s great is that we were able to fully tailor Troi to our specific needs. With Troi, we’ve developed and established standards that support us in our daily work — allowing us to focus entirely on what really matters: our core business.”

Stefan Mauerer, Martin et Karczinski
Portrait of Rainer Chabrie, Troi customer

“With Troi, we were not only able to redefine our project controlling to capture key metrics more efficiently — we also significantly increased the speed at which projects are processed through a standardized project and approval workflow.”

Rainer Chabrie, BBDO
Portrait of Ralf Vockel, Troi customer

“In our business, smooth coordination is key. Troi has helped us digitalize and optimize our workflows, ensuring seamless project management — from the initial project brief to the final delivery of our productions.”

Ralf Vockel, Vogelsänger Studios