PSA Software for Cultural, Educational & Non-Profit Organizations

Troi supports organizations that work project-based, manage public or donated funds, and need transparency across planning, use of resources, and reporting. Whether cultural institutions, educational programs, foundations, or community initiatives: Troi helps manage complex responsibilities with clarity and structure.

80% Budget clarity at a glance
60% less manual work
40% more planning accuracy

Get in Contact

Kanban task board showing to do, in progress, and review columns with tasks, progress bars, due dates, and a budget status widget for global and third party spend.

For Structured Processes, Responsible Fund Management and Transparent Reporting

Non-profit organizations often work with diverse funding sources, various project partners, volunteers, and changing planning cycles.

Troi connects project planning, capacity management, documentation, and financial transparency, all in one system.

This ensures that funds and resources are used responsibly and can be reported clearly to boards, partners, and funding bodies.

Troi PSA project calculation view showing service items like planning, consulting, design and concept, meetings, workshops, and junior art director hours with timeline based resource assignment

From complexity to clarity

Let’s Talk About Your Goals

Every business works differently and that’s exactly why Troi adapts to you. Tell us about your needs and we’ll show how PSA can support your projects, resources and finances.

Get in Contact

Create your Free Demo

Two business professionals sitting in a modern office lounge having a relaxed project discussion

Why Troi is Well Suited for Cultural, Educational & Non-Profit Work

Troi combines organizational coordination with financial responsibility.
Budgets, time allocations, tasks, documentation, and approvals stay connected and traceable.

Plan and coordinate projects and program cycles
Manage roles, responsibilities, and volunteer involvement
Track working hours and resource usage
Control funding, budgets, and expenditures transparently
Document results and prepare reports for stakeholders

Time tracking interface in Troi showing weekly working time overview with daily bar chart and a circular check in and check out timer for September 24. The dashboard displays 6.5 hours of working time, 3.5 hours of project time, and a weekly total of 31 out of 40 hours.

Which Organizations Troi Supports in This Field

Troi supports a wide range of organizations by adapting to diverse project structures, complex stakeholder relationships, and varying public or grant funding environments.

Cultural institutions and event venues
Educational organizations and training providers
Foundations and grant-funded initiatives
NGOs and non-profit associations
Community and social impact projects
Public institutions and cultural heritage programs

Person pointing at a project management and time tracking dashboard on a laptop during a team meeting

Stay Ahead with Troi Updates

Be the first to hear about new features, product improvements and upcoming webinars. Our newsletter keeps you informed about everything that helps you work smarter with your PSA platform.

Typical Use Cases in Cultural, Educational & Non-Profit Organizations

Projects in the cultural, educational, and non-profit sector often involve diverse stakeholders, funding structures, volunteer participation, and documentation requirements. Troi brings planning, resource coordination, documentation, and financial transparency together in one system. This ensures clarity in responsibilities and creates a traceable foundation for reporting and accountability.

Project Coordination Across Programs and Initiatives

Plan educational programs, cultural events, workshops, and community projects centrally. Responsibilities, phases, and timelines remain clear for everyone involved.

Budget and Funding Management

Allocate funding sources and project budgets transparently. Compare planned vs. actual expenditures in real time and maintain compliance with funding rules.

Documentation and Accountability

Store contracts, approvals, receipts, and outcome documentation in one place. Keep records structured, retrievable, and audit-ready.

Resource and Capacity Planning

Coordinate staff, volunteers, and external partners based on availability and skills. Avoid overload and distribute responsibilities responsibly.

Automated Workflows & System Integrations

Connect planning, controlling, and reporting in one system. Integrations with accounting, calendars, or document archives help reduce manual effort.

Approvals and Transparency for Stakeholders

Manage permissions and approvals centrally. Maintain clarity across leadership, project coordination, and administrative teams.

How Troi Supports Sustainable and Responsible Project Work

Organize

Unified platform for projects, budgets, and resources
Clear roles and responsibilities
Shared data basis for administration and leadership
Transparent workflows for planning and coordination

Optimize

Reduced administrative workload through integrated processes
Faster decisions through real time reporting
Fewer media breaks through interfaces to accounting and archives
Shorter coordination loops with centralized documentation

Scale

Scalable structures for larger initiatives and program expansions
Financial transparency for long-term planning
Better resource utilization across teams and locations
Stable foundation for sustainable organizational development

Troi PSA Software Cultural, Educational & Non-Profit Organizations – FAQs

Is Troi suitable for publicly funded projects?

Yes. Troi supports the transparent allocation and traceability required for public and grant-funded projects.

Can volunteers and part-time contributors be managed in Troi?

Yes. Roles and permissions can be configured for employees, volunteers, and external partners.

How does Troi support financial transparency?

Budgets, expenditures, and receipts are always linked to projects, making reporting and accountability easier.

Can Troi integrate with existing systems?

Yes. Troi offers interfaces for calendars, contacts, accounting systems, document archives, and more.

Is Troi also suitable for smaller organizations?

Yes. Troi scales from small teams to large institutions with multiple departments or locations.

Our Features for Complete Project Control

The Troi PSA platform connects all key functions you need for smooth project management, from time tracking and task planning to controlling and reporting. Each module builds on the same data foundation, ensuring that every figure, approval, and report reflects your real project performance.

Resource Planning

Troi team resource view showing available time of 85 hours and workload percentages for digital team members

Go To Resource Planning

Time Tracking

Go To Time Tracking

Task Management

Project timeline showing task bars for concept work, landing page design and user testing with allocated hours across calendar weeks

Go To Task Management

Reporting & Controlling

Weekly time tracking chart showing daily working hours and project time with a tooltip displaying 8 hours working time and 4 hours project time

Go To Reporting & Controlling

Digital Document Capture

Invoice approval panel showing invoice numbers, totals, and a Send for Approval action with selected approver.

Go To Digital Document Capture

Budgeting & Estimation

Service list with quantities and an AI estimate tooltip adding two point five hours to planned effort

Go To Budgeting & Estimation

Trusted by Leading Consultancies, Agencies and Creative Businesses

“What’s great is that we were able to fully tailor Troi to our specific needs. With Troi, we’ve developed and established standards that support us in our daily work — allowing us to focus entirely on what really matters: our core business.”

Stefan Mauerer, Martin et Karczinski

“With Troi, we were not only able to redefine our project controlling to capture key metrics more efficiently — we also significantly increased the speed at which projects are processed through a standardized project and approval workflow.”

Rainer Chabrie, BBDO

“In our business, smooth coordination is key. Troi has helped us digitalize and optimize our workflows, ensuring seamless project management — from the initial project brief to the final delivery of our productions.”

Ralf Vockel, Vogelsänger Studios

Go To Our Case Studies