Smarter Time Tracking for Professional Services

Record working hours with clarity and consistency. With Troi, your teams can track project time directly within their natural workflow, ensuring accurate planning, reliable controlling, and fair project billing.

  • 80% Budget clarity at a glance
  • 60% less manual work
  • 40% more planning accuracy
Troi time recording screen showing a daily check in and check out view with a circular time tracker, net working time, project time, and a team overview with logged hours per person and per day.

Why Time Tracking Matters in Professional Services

Time is the key factor in project-based work. When hours are recorded late or inconsistently, project budgets lose accuracy, workloads become unclear, and profitability is difficult to manage. Troi ensures reliable, consistent time tracking across your teams.

This consistency creates a shared data foundation for planning, budgeting, controlling, and invoicing—all without extra tools or manual effort. With structured time recording, PSA teams gain immediate clarity on workloads, utilization, and real project performance.

Troi workload forecast dashboard showing team utilization across multiple days. The view highlights Team Digital and Development with color coded capacity bars and an overall forecast of 78 percent.

From complexity to clarity

Let’s Talk About Your Goals

Every business works differently and that’s exactly why Troi adapts to you. Tell us about your needs and we’ll show how PSA can support your projects, resources and finances.

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Effortless Time Recording in Troi

Troi makes time tracking a natural part of project work. Hours are recorded exactly where work happens: In tasks, project phases, or daily schedules. Teams can choose the method that suits them best, from integrated stopwatches and simple daily entries to mobile recording.

Say goodbye to separate tools and manual reconciliation. Every entry automatically links to budgets, capacities, and controlling. This keeps workloads visible in real time and provides reliable data for project billing. The result: Your teams spend less time documenting and more time on meaningful work.

Time tracking interface in Troi showing weekly working time overview with daily bar chart and a circular check in and check out timer for September 24. The dashboard displays 6.5 hours of working time, 3.5 hours of project time, and a weekly total of 31 out of 40 hours.
Person pointing at a project management and time tracking dashboard on a laptop during a team meeting

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Be the first to hear about new features, product improvements and upcoming webinars. Our newsletter keeps you informed about everything that helps you work smarter with your PSA platform.

Plan, Control and Optimize
in One System

Time tracking is fully integrated with budgeting, resource planning, and controlling in Troi. This ensures that every hour counts and contributes directly to clear decision-making.

Troi team resource view showing available time of 85 hours and workload percentages for digital team members

Integrated Planning

Connect time tracking with project schedules and workloads. All data stays perfectly aligned and transparent.

UI card showing two team members with profile photos, roles and workload bars displaying current booked hours versus available capacity for project planning and resource management in Troi.

Real-Time Control

See how time is spent across teams and projects as it happens. No waiting for updates or manual reconciliation.

Budget status overview in Troi showing global budget usage at 25 percent and third party budget usage at 75 percent with horizontal progress bars for quick comparison.

Fair and Traceable Billing

Document effort in a consistent structure that enables transparent and accurate invoicing.

Workflow diagram showing connected modules for documents, user profiles, team management, and performance analytics, linked by a blue process line with supporting icons for calculations, approvals, and data flow.

Continuous Improvement

Use real-time insights to optimize workloads, delivery speed, and team balance.

Key Benefits at a Glance

With Troi, time tracking becomes more than just documentation. It provides a reliable foundation for planning, resource allocation, controlling, and billing across your PSA system.

When hours are recorded clearly and consistently, your teams gain transparency, management sees real project performance, and decisions can be made earlier and with greater confidence.

  • Higher Clarity: Instantly see how and where time is used across all projects.

  • Optimized Workload Balance: Understand team capacity to prevent bottlenecks and overload.

  • Reliable Controlling: Directly link actual worked time to project budgets and profit margins.

  • Transparent Billing: Generate clear and fair documentation for traceable and accurate client invoicing.

  • Reduced Admin Effort: Record time directly within the workflow, eliminating unnecessary administrative steps.
Time recording dashboard in Troi showing a circular check in and check out timer for January 6 with net working time of 7.5 hours and project time of 6.5 hours. The interface also displays team utilisation for calendar weeks 12 to 14 and a team overview with logged hours for Team Digital.

Time Tracking – FAQs

Time is recorded directly where work happens, such as in tasks, project phases, or daily schedules. All entries are instantly linked to budgets, resources, and controlling, ensuring data consistency and clarity.

No. Time tracking in Troi is fully integrated. Teams record hours in the same environment where they plan and manage their work, eliminating the need for manual data transfer or additional standalone apps.

Yes. Troi provides a shared, real-time view of workloads and time usage across distributed and multiple teams. This helps organizations efficiently coordinate projects and prevent overload situations.

Every recorded hour flows directly into budget monitoring, client invoicing, and margin evaluation. This ensures full transparency and fairness for both clients and internal accounting teams.

Yes. Troi supports flexible entry methods, including daily time entries, task-based logging, phase-based recording, and integrated stopwatches. Teams can use the method that best fits their workflow while keeping data consistent.

More Features for Complete Project Control

The Troi PSA platform connects all key functions you need for smooth project management, from time tracking and task planning to controlling and reporting. Each module builds on the same data foundation, ensuring that every figure, approval, and report reflects your real project performance.

Resource Planning

Troi team resource view showing available time of 85 hours and workload percentages for digital team members

Budgeting & Estimation

Service list with quantities and an AI estimate tooltip adding two point five hours to planned effort

Task Management

Project timeline showing task bars for concept work, landing page design and user testing with allocated hours across calendar weeks

Reporting & Controlling

Weekly time tracking chart showing daily working hours and project time with a tooltip displaying 8 hours working time and 4 hours project time

Digital Document Capture

Invoice approval panel showing invoice numbers, totals, and a Send for Approval action with selected approver.

Integration & API

Workflow diagram with connected modules for files, teams, analytics, and performance, plus integrations with Asana, Bexio, HubSpot, and Power BI feeding into a central dashboard.

Trusted by Leading Consultancies, Agencies and Creative Businesses

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“In our business, smooth coordination is key. Troi has helped us digitalize and optimize our workflows, ensuring seamless project management — from the initial project brief to the final delivery of our productions.”

Ralf Vockel, Vogelsänger Studios
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“What’s great is that we were able to fully tailor Troi to our specific needs. With Troi, we’ve developed and established standards that support us in our daily work — allowing us to focus entirely on what really matters: our core business.”

Stefan Mauerer, Martin et Karczinski
Portrait of Rainer Chabrie, Troi customer

“With Troi, we were not only able to redefine our project controlling to capture key metrics more efficiently — we also significantly increased the speed at which projects are processed through a standardized project and approval workflow.”

Rainer Chabrie, BBDO